Privacy Policy

Last updated: January 2026

1. Introduction

HeadshotPro AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered professional headshot generation service.

2. Information We Collect

2.1 Information You Provide

  • Photos: Images you upload for headshot generation
  • Payment Information: Processed securely by Stripe; we do not store full card details
  • Email Address: For order confirmations and delivery
  • Contact Information: When you reach out via our contact form

2.2 Automatically Collected Information

  • Device and browser information
  • IP address and approximate location
  • Usage data and analytics
  • Cookies and similar tracking technologies

3. How We Use Your Information

  • To generate your AI professional headshots
  • To process payments and deliver your order
  • To communicate with you about your order
  • To improve our services and user experience
  • To comply with legal obligations

4. AI Processing & Third-Party Services

Important: Your photos are processed using third-party AI services to generate your professional headshots. By using our service, you acknowledge and consent to the following:

  • Replicate, Inc.: We use Replicate's API platform to access AI models. Your images are transmitted to and processed on Replicate's servers located in the United States.
  • OpenAI: We use OpenAI's GPT Image 1.5 model (via Replicate) for image generation. OpenAI may process your images according to their usage policies.
  • Data Location: Your images are temporarily stored and processed on servers located in the United States.
  • Processing Time: Images are retained only as long as necessary to complete your order, typically deleted within 30 days.

5. Payment Processing

All payment transactions are processed by Stripe, Inc., a PCI-DSS compliant payment processor. We do not store, process, or have access to your full credit card numbers. Stripe's privacy policy governs the handling of your payment information.

6. Data Retention

  • Uploaded Photos: Deleted within 30 days of order completion
  • Generated Headshots: Available for download for 90 days, then deleted
  • Order Records: Retained for accounting and legal purposes as required by law
  • Account Data: Retained until you request deletion

7. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of your personal data
  • Deletion: Request deletion of your data
  • Correction: Request correction of inaccurate data
  • Portability: Request transfer of your data
  • Objection: Object to certain processing activities

To exercise these rights, contact us at [email protected]

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • HTTPS encryption for all data transmission
  • Secure cloud infrastructure with access controls
  • Regular security assessments
  • Limited employee access to personal data

9. Children's Privacy

Our service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a minor, please contact us immediately.

10. International Transfers

Your information may be transferred to and processed in countries other than your country of residence, including the United States. These countries may have different data protection laws. By using our service, you consent to such transfers.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: